Add invoice payment

इनवॉइस पेमेंट जोड़ें — When the party pays one amount for several unpaid invoices, use Add Invoice Payment. You record one bank receipt and split it across invoices — matching how money appears in the bank and in Accounting.

🔀

Two ways to add payment

• Add Payment (this page) — one received amount → many invoices. Opens from Invoice list or Party Invoices.

• Row ₹ / Add payment and settle — payment for one invoice only — see Settle invoice.

What you see on this page

• Page title: Add Invoice Payment
• Subtitle: Record one bank receipt and allocate it across pending invoices.
• Entry points: Add Payment on the Invoice list and on a party’s Party Invoices tab (party can be pre-selected)
• Row 1: Payment Date *, searchable Select Billing Party *, Find Invoices
• Row 2: Received Amount *, Payment Method, Bank Account (when method needs it), Reference / UTR
• Sticky summary chips: Received Amount, Allocated, Remaining (Remaining turns red if you allocate more than received)
• Pending invoice cards (about 3 per row on desktop): checkbox to select, Invoice Amount, Balance, Allocated Amount, TDS % (on taxable), TDS Deduction, Other Deduction, Deduction Reason
• Card footer: Balance Amount on this invoice : ₹…
• Tags on selected cards:
  • Full — balance on that invoice becomes ₹0
  • Part — some balance still left
  • Invalid Entry (card turns red) — Allocated + TDS + Other Deduction is greater than the invoice balance
• Sticky bar: Submit Payment (disabled while Remaining ≠ ₹0, no invoices selected, or any card is Invalid Entry)

Steps

1

💰Open Add Invoice Payment

On Invoice list or a party’s Party Invoices tab, tap Add Payment.

Page: Add Invoice Payment. If you opened from a party, Billing Party is already filled.

Open Add Payment↗

2

👤Party and pending invoices

• Set Payment Date *
• Search and select Billing Party * (parties with pending invoices)
• Tap Find Invoices to load unpaid / part-paid bills

3

🏦Received amount and bank

• Received Amount * — the single amount that hit your bank (or cash)
• Payment Method — Bank Transfer, UPI, Cheque, Cash, Other
• Bank Account when the method needs it
• Reference / UTR optional but useful for matching the bank statement

4

📌Allocate across invoices

Select one or more invoice cards. For each selected bill:

• Allocated Amount — money from the received amount for this invoice
• TDS % / TDS Deduction — reduces invoice balance; not part of the bank receipt total
• Other Deduction + Deduction Reason when needed

Watch the footer Balance Amount on this invoice : ₹… and the tags Full / Part.

If Allocated + TDS + Other Deduction exceeds Balance, the card shows Invalid Entry in red — fix the amounts before submit.

Sum of all Allocated Amount values must equal Received Amount (Remaining ≈ ₹0). Partial settle on an invoice is allowed.

5

✅Submit and what happens next

Submit Payment.

• Accounting creates one Credit / Receipt voucher labeled Invoice payment (amount = sum of allocated / received money only)

• Each selected invoice gets a payment entry; balances drop by allocated + TDS + other deduction

• Invoices that reach ₹0 balance are fully settled — linked trips become read-only (same as Settle invoice)

📒

Accounting

This is an automatic voucher — do not Edit or Delete it inside Accounting. Change or reverse the payment from the invoice / payment flow. See Automatic vouchers.

🔗

Similar idea for suppliers (money you pay out, allocated to hire trips): Add Supplier Payment · Payment Book. Single-invoice party payment: Settle invoice · Invoice actions.

💰

Next: Settle invoice

Add payment for one invoice only (₹ dialog).

Continue→